Privacy Policy

The Wisconsin Chiefs of Police Association (“WCPA,” “we,” or “us”) has created and posted this privacy policy to explain to you how we handle and protect your personal information. This privacy policy is incorporated into and is a part of the Terms and Conditions of Use Agreement of our website.
Specifically, this privacy policy covers the following topics:

• Information Collection
• Children’s Information
• Information Use
• Information Sharing
• Third-Party Advertisements
• Access to and Control of Information
• Data Security
• Data Retention
• Data Transfer
• External Links
• Privacy Policy Updates
• Acceptance of Privacy Policy Terms
• WCPA Contact Information

Information Collection

This privacy policy applies to information that WCPA collects (i) on the WCPA website wichiefs.org (the “Site”), (ii) through other platforms used in connection with the services and products that we provide, and (iii) by telephone, email, text message, letter, or other methods of communication. When you use our services or products, we collect (i) information provided voluntarily and (ii) information collected automatically, as described in detail below.

Information Provided Voluntarily

Member Contact Information: We will collect personal information that you provide to us, including, but not limited to, your name, designation(s), employer’s name, job title, mailing address(es), e-mail address(es), telephone number(s), fax number, rank/title, and photograph. Such information is necessary to facilitate your access to, use of, purchase of, or participation in our offerings, including, but not limited to: membership; events, meetings, or conferences; educational programs; and online forums. Please note that you may decline to share your personal information with us, in which case we may not be able to provide you with certain aspects of our services or products.

Payment Information: If you choose to purchase a product or service from our website, our third-party payment processor Moolah will collect your payment information, including, but not limited to, your credit or debit card number, card verification value (CVV) number, and expiration date. When you use Moolah’s credit card processing service, you are subject to Moolah’s privacy policy, which is located at https://www.moolah.cc/privacy-policy/. If you purchase a product or service in person, we use PayPal to process your transaction and you will be subject to PayPal’s privacy policies, which can be found at https://www.paypal.com/us/webapps/mpp/ua/privacy-full?locale.x=en_US

Enrollment, Registration, and Order Form Information: In order to enroll in or register for an WCPA program, attend WCPA events, meetings, or conferences, or request WCPA products or services, you will be required to fill out a registration and provide personal information, which we will use to process your registration or order. In certain circumstances, a program, event, meeting, or conference accessed through the Site may be jointly sponsored or co-sponsored with another organization. If the enrollment or registration is handled by such other organization, that organization’s (not WCPA’s) privacy policy will apply and be controlling.

Information Collected Automatically

Automated Information: Your web browser or mobile device automatically provides information when you visit the Site, including, but not limited to, your Internet Protocol (IP) address or unique device identifier.

Cookies: Cookies are pieces of stored information on a user’s computer or device that are tied to information about the user and used to provide smoother navigation throughout the Site, such as to store a saved password; to identify user trends, such as page views; and for other internal purposes, such as to assess the effectiveness of the Site. You have the option of setting your computer to disable cookies or to alert you when cookies are being used. If you choose to disable cookies, please be aware that portions of the Site may not function properly.

Log Files: Log files store information such as a user’s IP address, browser type, Internet Service Provider (ISP), referring/exit pages, platform type, date/time stamp, and number of clicks. Like most websites, the Site uses log files to analyze trends, administer the Site, and track users’ movement on the Site.

Children’s Information

The Site and our services and products are not directed toward children under the age of 16. We do not knowingly collect information from children. If we become aware that a child has provided us with information without parental consent, that information will be deleted from our records.

Information Use 

WCPA uses the information that we collect to provide our services and products and to operate our business. We may use and store such information for legitimate and lawful business purposes, for example, in order to:

• provide a service or product you requested;
• to respond to your communications and requests;
• check or confirm your membership status;
• fulfill your membership benefits;
• analyze and evaluate member and prospective member needs and interests, and improve the member and prospective member experience;
• notify you of WCPA official business, news, activities, programs, events, meetings, conferences, services, products, and benefits;
• send occasional email communications on behalf of exhibitors, partners and sponsors;
• track event, meeting, and conference attendance; and
• prepare invoices and process payments.

Information Sharing

Personal information may be given to a third party in order to complete a specific business transaction on behalf of WCPA. Such transactions may include the following:

• Your name and contact information, as provided to WCPA, may appear on registration or attendee lists distributed at WCPA programs, events, meetings, and conferences to other attendees, including members, and other third parties, including, but not limited to, exhibitors or sponsors.
• We may share your personal information with third-parties that provide services to WCPA including, but not limited to, administration/operation support; marketing, promotions, and communications; program, event, meeting, or conference enrollment, registration, planning, hosting, or management; website hosting; database management; payment card processing; or other data processing.
• We may disclose personal information if we become subject to a subpoena, court order, or law enforcement or other government agency inquiry or investigation or if we are otherwise legally required to disclose such information.
• We also may use and disclose information about you to establish or exercise our legal rights, to enforce the Terms and Conditions of Use Agreement, to assert and defend against legal claims, or if we believe such disclosure is necessary to investigate, prevent, or take other action regarding actual or suspected illegal or fraudulent activities or potential threats to the physical safety or well-being of any person.
• If all or part of WCPA is merged into or otherwise transferred to another entity, we may transfer the personal information you provided to us to such entity as part of that transaction.

Third-Party Advertisements

We allow third parties to serve advertisements on our Site. This enables us and these third parties to target advertisements to you for products and services in which you might be interested. Third-party ad network providers, advertisers, sponsors and/or traffic measurement services may use cookies, JavaScript, web beacons (including clear GIFs), Flash LSOs and other tracking technologies to measure the effectiveness of their ads and to personalize advertising content to you. These third-party cookies and other technologies are governed by each third party’s specific privacy policy, not this one. We may provide these third-party advertisers with information about you.

Access to and Control of Information

WCPA takes your privacy and the protection of your personal information seriously, and we will provide you with reasonable access to and control of the personal information that you have provided to us. You may request to update your personal information or to opt in to or opt out of any service offerings at any time.

Data Security

We employ reasonable physical, electronic, and procedural security measures to safeguard your personal information and to help protect against unauthorized access and disclosure. However, please be aware that no method of electronic transmission is completely infallible, and we cannot guarantee its absolute safety. We encourage you to use reasonable care in how you handle and disclose your personal information, user name(s), and password(s). If you become aware of any breach of Site security, please contact us immediately.

Data Retention

WCPA retains your personal information for as long as necessary to fulfill the purposes for which it was collected as set forth in this privacy policy, after which we will securely destroy or delete such personal information from our records unless otherwise required by law. We will retain and use information as necessary to comply with legal obligations, resolve disputes, enforce agreements, and as otherwise set forth in this privacy policy.

Data Transfer

If you are visiting our Site from outside the United States, please be aware that you are sending information, including personal data, to the United States where our servers are located. That information may then be transferred within the United States or to other countries outside the United States other than your country of residence. Countries other than your country of residence, including the United States, may have data privacy and protection laws that differ from, and potentially provide less protection than, the applicable laws in your country of residence.

External Links

There may be links to other websites throughout the Site. WCPA is not responsible for the privacy policies of those other websites and hereby disclaims any liability or responsibility in connection with such linked websites.

Privacy Policy Updates

Should any changes be made to this privacy policy, we will post them on this page with an appropriate explanation.

Acceptance of Privacy Policy Terms

Using the WCPA Site indicates your acceptance of our privacy policy. Your continued visits to the WCPA Site after changes are posted to this policy will signify your acceptance of those changes.

WCPA Contact Information

If you have questions or concerns about this Privacy Policy or how we process personal information, or if you would like to exercise any of the legal rights set forth in this policy, please contact us at: [email protected]